BAE Systems job openings for Personal Assistant

BAE Systems job vacancy for Personal Assistant

BAE Systems: At BAE Systems provide some of the world’s most advanced, technology-led defence, aerospace and security solutions. We work at the cutting edge of technology, creating more than 100 new inventions every year for customers in over 100 countries. BAE Systems has supported the Sultanate of Oman for over 40 years and is proud to be a supplier to the Sultan’s Armed Forces since 1974.

career opportunity with BAE Systems Oman.

Post Name:- Personal Assistant

Would you like to be part of a globally recognized engineering organization. Working in Partnership with the Royal Air force of Oman. We have an exciting opportunity for an experienced Personal Assistant to join our team at Adam Airbase supporting a mixed Omani and expatriate workforce.

The successful candidate will be accountable assist the Executive through ensuring the smooth running of the executive’s office including providing a secretarial and/or administrative service.

As a Personal Assistant your main responsibilities will involve (but are not limited to):-

•  To organize the Operations Director’s diary, arranging internal and external meetings, hotel and travel arrangements.
• Provide administrative and secretarial support as required, drafting all correspondence and providing support with meetings, including minute taking, timely distribution of minutes and follow through on any actions.
• To process expenses in line with the company procedures.
• Receiving visitors.
• Screening and directing telephone calls.
• In the absence of the Operation Director, responsible for prioritising work requests and identifying high priority requests which need to be passed to another Executive for urgent action and signposting other enquiries to other staff where possible.
• To screen and distribute all mail (including e-mails) received by the Operations Director drawing attention to urgent issues, drafting and sending, without reference, response to routine correspondence.
• Planning and organizing of developmental days including sourcing of venues, catering and managing the attendee list. Taking and transcribing of notes and providing general administrative support.
• First point of contact for the Operations Director by telephone, email and correspondence or for their visitors or members of the public making contact with them.

As a Personal Assistant your skills and qualifications will Ideally Include:-

•  Solid experience in a similar role.
• Experience of working in a busy office environment.
• Flexible attitude to cope with a variety of duties which may be required at short notice.
• An excellent organiser and communicator; and with outstanding time management and interpersonal skills.
• A proactive problem solver and highly practiced in discretion and confidentiality.
• Excels working under pressure to meet tight deadlines.
• Computer literate – Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written English skills.
• Experience of minute-taking desirable.
• Robust organizational skills and the ability to multi-task are necessary to cope with a demanding work schedule.

What we’re looking for in you:-

•  The successful candidate will be an individual with a collaborative style which generates respect and trust.
• You should demonstrate the ability to make balanced judgement against complex scenarios and influence stakeholders to successful conclusion.
• Possessing good levels of effective problem solving skills, you would also need to have strong motivational and interpersonal attributes.
• Business acumen is also important in order to influence, facilitate and implement change.

Location: Adam Airbase, Adam

Benefits: Competitive remuneration package

Closing Date:- If you are an enthusiastic Omani and have the required skills, please submit a written application explaining why you would be ideally placed to join the team, which together with your CV should be submitted by e-mail to:- careers-oman@baesystems.com before Friday 8th of March 2019.

Please note that only the shortlisted candidates will be contacted within 4 weeks from the closing date.

Website:- www.baesystems.com