Unicef job vacancy for Procurement and Admin Assistant

Unicef job openings for Procurement and Admin Assistant

Unicef Job Opening Procurement & Admin Assistant, GS5, Muscat, Oman.

Post Name:- Procurement & Admin Assistant

Work type:- Fixed Term Appointment

Location:- Oman

Categories:- Support: Operations, G-5

Key functions, accountabilities and related duties/tasks:-

Summary of key functions/accountabilities:

•  Drafts tender documents (Requests for Quotations, Invitations to Bid, Requests for proposals, and supports the implementation of the tender process.
• Supports sourcing of relevant suppliers for goods and services.
• Supports evaluations of offers through e.g. preparation of tabulation sheets, and assists in analysis of offers.
• Drafts submissions to Contract Review Committee.
• Assist in processing of Long Term Agreements, contracts for consultants and service providers. This includes preparing and filing documents, completing necessary forms and templates, uploading TORs in Vision and making necessary logistical arrangements.
• Works closely with suppliers and service providers to ensure quality assurance and timeliness of deliverables.
• Ensures continuous availability of data related to procurement including forecasting, requisitions raised, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and adhoc reports as needed.
• Provides travel assistance to staff in the office for travel arrangements and entitlements based on UNICEF rules and policies.
• Supports Country office staff members on issues relating to administrative matters such as visas, security clearances, documentation procedures.
• Extracts, inputs, maintain and verify correctness of travel records in the UNICEF Corporate system to ensure accurate transactions related to travel costs and staff travel. Assists in the preparation of budgets on travel costs and maintains travel budgetary control records.
• Responsible for collecting invoices and filing documents for approval and thereafter processing in Vision. Upload data and files in the corporate system and verify results. Respond to client transaction status and other queries
• Keeps Vendor Lists and consultants rosters up-to-date.
• Arrange for the purchase and timely distribution of office supplies.
• Provides support to capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts in coordination with the Sr Executive Assistant.
• Supports management of administrative supplies, office equipment and vehicles, updating inventory of items.
• Monitors and supervises adequate and appropriate use of office vehicles, equipment and supplies. Ensures that services and maintenance of premises are in accordance with UNICEF standards.
• Supervise the functions of driver(s).
• Any other duties related to Procurement and Administration as requested by the supervisor.

To qualify as an advocate for every child you will have…:-

•  Completion of Secondary Education preferably supplemented by technical or University courses related to Procurement and Administrative work
• Minimum of 5 years of progressively responsible Procurement, Administrative or clerical work experience is required
• Fluency in English and Arabic essential
• Specific Technical Knowledge Required:
• Training and experience using MS Word, Excel, PowerPoint and other office applications.
• Organizational, planning and prioritizing skills and abilities.
• Ability to deal patiently and tactfully with visitors.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment

Interested candidates are requested to apply online on or before:- 23rd March 2019.

http://jobs.unicef.org/cw/en-us/job/520302/procurement-admin-assistant-gs5-muscat-oman

Website:- www.unicef.org

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.